Insurance Accounting Specialist (Accounts Payable & Commissions)

Position Overview

We are seeking an Insurance Accounting Specialist, to manage core payable and commission accounting functions across one or more agency entities. This role ensures the accurate processing of vendor payables, producer commissions, and agency bill transactions, while maintaining compliance with internal controls, carrier requirements, and audit standards.

This is a senior individual-contributor role requiring strong insurance agency accounting experience, Applied Epic proficiency, and the ability to independently manage complex workflows across multiple offices or agencies.

Job Title: Insurance Accounting Specialist (Accounts Payable & Commissions)

Location: Northville or Ann Arbor, Michigan - Hybrid or remote considered for highly qualified candidates

Employment Type: Full-time

Compensation range: $65,000 - $85,000 base salary + potential for bonus

Key Responsibilities

Accounts Payable & Vendor Management

Process and manage vendor invoices across multiple agencies, ensuring accuracy, proper coding, and timely payment
Reconcile vendor statements and resolve discrepancies independently
Maintain vendor records, payment schedules, and supporting documentation
Coordinate with accounting leadership on month-end close and payable accruals

Commission Reporting & Payables

Prepare, calculate, and process producer and agency commission statements
Ensure commission calculations align with producer agreements and acquisition-specific arrangements
Investigate and resolve commission discrepancies in coordination with carrier relations and accounting
Maintain auditable commission documentation

Agency Bill Payables

Supervise outsourced agency bill service provider for agency bill payments, including carrier and premium-related transactions
Be able to apply and reconcile agency bill activity accurately within Applied Epic
Assist with agency bill account reconciliations and variance resolution

Systems, Reporting & Controls

Utilize Applied Epic for agency bill and commission workflows
Use Ramp and related tools for payable processing (preferred)
Generate payable, commission, and agency bill reports as needed
Maintain organized, audit-ready financial records
Document procedures and ensure consistent execution across agencies

Collaboration & Compliance

Work closely with accounting, carrier relations, compliance, and operations teams
Support internal and external audits by providing documentation and explanations
Assist with integration and stabilization of acquired agencies

Qualifications

Experience - 5+ years of accounting or accounts payable experience within an insurance agency or brokerage (required) - Multi-office or multi-entity agency experience (strongly preferred) - Hands-on Applied Epic experience (required)

Education - Associate’s degree in Accounting, Business, Finance, or a related field preferred - Equivalent insurance agency accounting experience may substitute for formal education

Certifications & Systems - Applied Epic certifications preferred but not required - Ramp or similar AP automation experience preferred

Skills & Competencies - Strong understanding of insurance commissions and agency bill workflows - High attention to detail and accuracy - Ability to work independently and resolve issues without excessive escalation - Strong Excel and accounting system proficiency - Ability to document and follow standardized processes

Compensation & Benefits

Benefits: We offer a competitive and comprehensive benefits package, including flexible time off, 11 paid holidays, a 401(k) with 100% match on the first 4% with immediate vesting, and medical, dental, and vision plan options with 90% employer paid.
Compensation - Competitive salary commensurate with experience, typically $65,000–$85,000, with potential for bonus
Work Environment - In-office preferred (Northville or Ann Arbor, MI) - Hybrid or remote considered for highly qualified candidates
Eligible for standard benefits, Tropolis Employee Purpose Plan with six months’ service, discretionary bonus target 5-10% of base salary, opportunity for growth and advancement in a dynamic organization.